If you own one or more online shops and sometimes feel overwhelmed by a pile of tasks, from managing orders to creating content and shipping packages, this is a completely normal challenge for all online store owners. But the good and suitable suggestion is that for professional and efficient management of an online business, you don’t need a large team or expensive software; the solution is in your hands and on your smartphone. In this article, we intend to introduce you to 5 essential applications for online shops, each of which completes a piece of your success puzzle. From creating professional invoices and editing product photos to planning content and building a complete e-commerce site, these tools will help you take your business to the next level and significantly increase your sales.
Contents
- 1 Why Every Online Shop Needs a Digital Toolbox
- 2 Introducing 5 Essential Applications for the Success of Your Online Shop
- 2.1 1. Invoice Simple App: Create Professional Invoices in Seconds
- 2.2 2. Snapseed App: Edit Product Photos Like a Professional Editor
- 2.3 3. Trello App: Manage Content and Tasks Without the Clutter
- 2.4 4. Notion App: The Mastermind and Beating Heart of Your Business
- 2.5 5. Seewall App: Build a Professional E-commerce Website with Your Mobile
- 3 Quick Comparison Table of Essential Apps for Online Shops
- 4 Conclusion: Your Digital Toolbox for Success
- 5 FAQ (Things we usually get asked)
- 6 Should I install all of these applications from the very beginning?
- 7 Do these applications have a cost, or are they all free?
- 8 I only sell on Instagram; do I really need a site with an application like Seewall?
- 9 Between Trello and Notion, which one do you recommend for starting?
Why Every Online Shop Needs a Digital Toolbox
Before we introduce these practical tools for an online store, it’s better to first see why using these tools is so vital and important and to better understand that running an online shop isn’t just about having a product and an Instagram page. You might be in a business where you hold the positions of manager, accountant, photographer, content creator, and customer relations manager. Doing all these tasks manually and without the right tools is not only time-consuming and exhausting, but it also makes you look unprofessional and increases human errors in your work.
The purpose of using the right applications is this:
Save your time: Automate repetitive processes like creating invoices or scheduling posts to avoid time-consuming tasks.
Build a professional image: Gain customer trust with high-quality photos and official invoices.
Organize everything: Keep everything from ideas and orders to customer information in one safe and tidy place.
Increase your sales: Create a better shopping experience for the customer by having an independent website and better management, and consequently, sell more.
Introducing 5 Essential Applications for the Success of Your Online Shop
Next, we will fully review five applications that, in my personal experience, are vital and important for any online business owner.
1. Invoice Simple App: Create Professional Invoices in Seconds
The first step for a customer to recognize you as a reputable store is to provide an official and transparent invoice. Sending the price in a direct message or on a piece of paper is no longer professional or correct. The Invoice Simple application was created to solve this problem and can provide you with a professional and fully automated user interface.
Main Use: With this tool, you can create a completely professional invoice with your logo and business information in just a few clicks and send it to the customer as a PDF file. This is especially essential for home-based and Instagram businesses that need to officially record transactions in their accounting system.
Key features of this application:
- Ready-made and professional templates: This tool provides you with dozens of beautiful templates for creating invoices, pro-forma invoices, and receipts.
- Ability to add a logo and signature: Personalize your invoice with your brand to have more credibility.
- Easy sending and tracking: Send the invoice directly to the customer via email or WhatsApp and track its payment status (paid/unpaid).
- Reporting: Generate periodic, monthly, and even weekly reports of your income and invoices.
My personal experience has shown that sending a stylish and quick invoice has an incredibly positive psychological effect on the customer and strongly reinforces trust.
2. Snapseed App: Edit Product Photos Like a Professional Editor
According to one of the principles of customer communication, the first and most important point of contact a customer has with your product is its photo. A low-quality photo can make even the best quality product seem worthless. It’s interesting to know that you don’t need an expensive camera to take professional photos; with the help of the Snapseed application, developed by Google, you can have a complete photography studio available everywhere.
Main Use: With this powerful and free tool, you can edit your product photos in a way that they are indistinguishable from those of large stores. Adjusting light, increasing sharpness, correcting color, and even removing blemishes and extra objects from the background are easily possible.
Suggested tools in Snapseed for online shops:
Every part of the Snapseed tool helps improve the quality of your final image, and I suggest you use all the settings and complementary tools in this app.
- Tune Image: To adjust the brightness, contrast, and color saturation of the photo.
- Details: To increase sharpness and sharpen the texture of the product.
- Healing: To remove dust, spots, or any other distracting elements from the product or background.
- Selective: To edit a specific point of the photo without changing the whole image (for example, brightening a part of the product).
Spending time editing photos is a direct investment that helps increase your sales.
3. Trello App: Manage Content and Tasks Without the Clutter
“When should I post this?”, “Did I send so-and-so’s order?”, “What was that story idea?”. If these questions are always on your mind, Trello is the ultimate solution to your problem. This application is a digital whiteboard for organizing all your tasks.
Main Use: With Trello, you can create a visual content calendar for your Instagram page, manage daily tasks, and if you work in a team, easily share and coordinate with them. Even if you work alone, this tool works wonderfully to prevent forgetfulness and increase productivity.
How to use Trello?
- Create a Board: For example, “Instagram Content Calendar”.
- Define Lists: Create lists like “Ideas,” “In Progress,” “Ready to Publish,” and “Published.”
- Add Cards: Each post or story is a card. You can define an image, caption, publication date, and a checklist for each card.
By looking at your Trello board, you will know exactly what stage of work you are in and will never lose an idea again.
4. Notion App: The Mastermind and Beating Heart of Your Business
If we consider Trello a whiteboard, the Notion tool is a complete and integrated office. This application, also known as the “second brain,” allows you to manage almost anything you can think of in one place.
Main Use: With Notion, you can create a complete database of your products, a list of orders, customer information, content ideas, and even your monthly sales reports. Instead of using ten different applications (a notebook, an Excel file, a calendar, etc.), you integrate everything in the Notion app and have it at your disposal.
Examples of using Notion for an online shop:
- Product Database: Containing data with all details, price, inventory, and photos.
- Simple Order Management System (CRM): Record customer information, order date, and shipping status.
- Content Idea Bank: Save all the ideas that come to your mind for posts and stories.
- Financial Report Page: Record income and expenses to analyze profitability.
Learning Notion may be a bit time-consuming at first, like any other application, but once you master it, it will transform your business.
5. Seewall App: Build a Professional E-commerce Website with Your Mobile
Selling on Instagram is great, but having an independent website elevates your business by several levels. Having a website gives your business credibility, automates the purchasing process for the customer, and frees you from the limitations of Instagram’s algorithm. The Iranian application Seewall has made it possible to build a beautiful and functional e-commerce site without any coding knowledge and just with your phone.
Main Use: This application allows you to define your products, receive an online payment gateway, and have a complete store. One of its biggest advantages is the ability to connect to an intermediary sales platform, which causes your products to be displayed to millions of users.
Why is Seewall a smart choice?
- No coding required: Its simple user interface allows anyone to build their own site.
- Connection to a payment gateway: Customers can easily and securely pay online.
- Connection to Torob: Increase your traffic and sales through one of the largest price comparison platforms in Iran.
Having a site is a sign of maturity and professionalism for an online shop, and Seewall has smoothed this path for everyone.
Quick Comparison Table of Essential Apps for Online Shops
| Application (App) | Main Focus | Replaces What? | Biggest Advantage |
| Invoice Simple | Financial & Accounting | Paper invoices, Excel files | Quick creation of official invoices & increased trust |
| Snapseed | Content Creation (Photography) | Complex desktop software (like Photoshop) | Professional & fast photo editing just with a mobile |
| Trello | Project & Content Management | Planners, scattered notes | Visual organization of tasks & content calendar |
| Notion | Integrated Information Management | Multiple apps (notebook, Excel, calendar) | Creating a centralized workspace for everything |
| Seewall | Sales & Marketing | Selling solely via Instagram DMs | Building an independent site & increasing sales channels |
Conclusion: Your Digital Toolbox for Success
Running a successful online business is a combination of good product presentation, smart marketing, and efficient management. The essential applications for online shops that we introduced in this article focus exactly on the third part: efficient management. Professionalize your accounting with Invoice Simple, beautify your showcase with Snapseed, organize your thoughts and tasks with Trello and Notion, and finally, build a powerful and independent sales base for yourself with Seewall. The smart use of this digital toolbox will transform you from a home-based seller into a professional online business manager.
What tools do you use to manage your online shop? Do you know of any other application that is missing from this list? Share your valuable opinions and experiences in the comments section with us and others. If this article was useful for you, send it to your entrepreneur friends too! In future articles, we will move on to more advanced digital marketing tools for online stores.
FAQ (Things we usually get asked)
Should I install all of these applications from the very beginning?
No, we do not recommend that at all. The feeling and thought that you have to start everything at once can mislead and confuse us. Our suggestion is to see what the biggest problem or need of your business is right now. For example:
If sending invoices takes up your time and you feel it’s unprofessional, you can start with the Invoice Simple tool.
If your product photos are dull and dark, your first priority should be editing images with the Snapseed tool.
If you forget your ideas and don’t know what to post tomorrow, Trello is the best tool to start planning.
Do these applications have a cost, or are they all free?
You don’t need to spend any money to start. The good news is that all of these applications have a very strong and functional free version. Snapseed is completely free. Trello, Notion, and Invoice Simple also have enough features in their free plans to be completely sufficient for starting and even for a medium-sized online shop. Seewall also allows you to build your store and only charges a small commission when you make a sale.
I only sell on Instagram; do I really need a site with an application like Seewall?
Selling on Instagram is great, but it’s not enough and it comes with risks. It’s like building a house on rented land; at any moment, the algorithms could change or your page could face a problem, and you could lose all your customers. Having a website is like owning a shop in your own name. Customers can shop more easily (no need to send DMs and wait), your credibility goes up, and most importantly, your business is no longer dependent on one specific platform. So yes, even if you are small, thinking about having a website is a smart move for the future.3. I only sell on Instagram; do I really need a site with an application like Seewall?
Between Trello and Notion, which one do you recommend for starting?
That’s a very good question. The comparison of these tools can lead to a final conclusion:
Trello is like a simple and colorful whiteboard where you can very quickly and easily arrange and move your tasks (for example, a list of posts). It’s great for starting out and for simple team tasks.
Notion is like a complete office where you can do everything. For example, you can build a customer database, write down expenses, have a content calendar, and so on. It takes a bit longer to learn, but once you get the hang of it, you won’t need any other app.
